How to Store and Organize New Inventory (2022)

How to Store and Organize New Inventory (2022)

Inventory management is a significant agony point for shops. If your inventory getting approach is inconsistent, there’s a risk of inaccurate stock portions and squandering money replenishing inventory you already had. Equally are costly—and preventable—mistakes. 

This guide outlines how to create an inventory receiving method, with reward recommendations on having new inventory on the shelf as quickly as doable.

What is acquiring inventory?

Getting stock is the procedure of acquiring inventory from suppliers and storing it in your stockroom, ready to be sold to prospects. From accepting the shipment from a provider to organizing it in a stockroom, a nicely-defined procedure can help keep professionals, inventory specialists, and other employees retain monitor of their store’s sellable inventory. 

A properly-defined course of action for receiving stock will help keep your inventory area clutter-absolutely free and your stock portions accurate. That way, if a shopper asks you to look at for a product or service, you will know precisely how a lot you have in inventory and the place to obtain it. 

The stock getting approach

  1. Count stock
  2. Test for precision
  3. Label and area stock in your stockroom

Now, let’s take a search at the three ways to receive stock.

1. Depend inventory

The first phase is to rely your current stock. No matter whether you are accomplishing cycle counts or relying on stock administration software package, physically counting stock provides you a very good understanding of which items to reorder. 

If you’re running small on well-liked goods, for illustration, submit a acquire purchase (PO) to your supplier. Pay the bill, agree on a delivery day, and wait around to receive the shipment from your supplier.

📦 Stock Tip: Use the Stocky application to build and mail a order purchase to vendors and suppliers. As soon as a order purchase is established, you can observe its status and expected supply day from Shopify POS.

2. Verify for accuracy

When a shipment comes, assess the packing slip with the shipment to your PO to make certain the proper inventory and quantity was sent. 

So as shortly as the shipment comes in your getting space, look at it for precision. Pay out near consideration to whether or not the next aspects match your PO:

  • Description of merchandise
  • Item codes 
  • Portions per SKU 

If you location an error, get in contact with the supplier to notify them of the error. No matter whether it is lacking portions, you obtained the incorrect products, or they are destroyed, most suppliers will do the job with you to proper the error. 

📦 Inventory Tip: As soon as a PO comes at your store, sync it to your inventory in Shopify applying the Stocky app. If an merchandise is lacking or weakened, you can mark the PO as partially received and get hold of your supplier to ensure the lacking inventory is delivered.

3. Label and area inventory in your stockroom

At the time you’ve ensured you acquired the suitable amount of money and style of inventory, the final stage of the stock obtaining procedure is to place them absent. 

Shift your products and solutions from the receiving spot to wherever you keep stock. For most retailers, that is a stockroom (or backstore) on cabinets and storage units. Be certain your stockroom is structured and that you’re inserting objects in the appropriate place. This will make it a lot easier for retail store associates to obtain products for buyers. 

Manage stock from a person back again business office

Shopify POS arrives with tools to enable you handle warehouse and retail outlet stock in one particular location. Forecast desire, set very low inventory alerts, make invest in orders, know which goods are advertising or sitting down on shelves, depend inventory, and a lot more.

Recommendations for getting inventory

  • Clear and organize the acquiring region
  • ​​Use engineering to monitor stock
  • Employ or prepare inventory professionals
  • Take a look at and iterate

The acquiring stock system could glimpse easy, but there is a good deal that can go completely wrong. Follow these suggestions to receive stock effortlessly and keep products moving. 

Pallet with inventory

Clean and organize the obtaining spot

The acquiring region, as we stated, is the location where by retail workforce receive, look at, and approve incoming shipments. Make it easy for them to do so by trying to keep the area clear and structured. 

When you are undertaking this, consider regardless of whether your getting location is in the proper area. Is it close to the doorway or unloading bay? Is there enough place for pallet vehicles or forklifts to maneuver all over the spot? Both of those of these things streamline the method. 

​​Use engineering to observe inventory

“Getting the appropriate resources and software to track stock in serious-time is one of the finest items you can do for your stock monitoring,” states Daniel Hedegaard, Head of Push at Amazing Parcel. “The very last thing you want is for faults and faults to cause concerns additional down your source chain.”

“There’s a selection of components and computer software to make buying, getting, and running inventory easier. They’ll save you time, lessen human problems, and make spotting and correcting errors much simpler.”

Choose benefit of know-how these types of as:

A lot more typically than not, your place of sale (POS) program will join to barcode scanners and have inventory administration software as perfectly. Shopify POS, for occasion, comes with constructed-in stock administration abilities. You can keep track of product or service income in genuine-time as they are offered on line or in-retailer and get buy purchase solutions based on historical sales details and seasonality. 

💡 Professional Idea: Shopify POS will come with applications to assistance you control and control your inventory across many keep spots, your on the internet retail outlet, and warehouse. Forecast demand from customers, set reduced inventory alerts, develop invest in orders, know which merchandise are selling or sitting on shelves, rely stock, and additional.

Use or train stock professionals

The inventory receiving approach you’ve place into place will only function if your full staff sticks to it. Otherwise, errors might happen, this sort of as incorrectly counting a PO to make certain it reflects what you acquired in advance of syncing the merchandise with your inventory administration program. Left unchecked, those people faults can lead to stockouts, overstocking, and inaccurate inventory stages in your POS method. 

Give all retail and warehouse staff a crash course on how to stick to the receiving approach, which includes:

  • A listing of requirements stock have to meet up with just before remaining signed off 
  • Very clear signage on the place new stock is to be stored
  • Direction on how to retain the space clear and tidy

💡 Pro Tip: Want to control which staff members can count, acquire, and adjust inventory portions? Established roles permissions to set boundaries on what personnel can and can not do when logged in to your POS technique, like accessing its inventory administration tools.

Examination and iterate

The initial iteration of your getting stock method may well not be the ideal for your business enterprise, but you have to start somewhere. 

As you go, choose note of what is doing the job and what is not. Continue to keep refining your stock acquiring process until eventually it is in a area the place it takes as little time as possible, errors are saved to a least, and you get inventory before quantities get to zero. 

For example, if you locate you constantly experiencing stockouts, take into account environment reorder details. With Shopify, for instance, you can established reorder points to get low inventory notifications. This guarantees you have ample direct time to replenish a product’s stock just before quantities achieve zero. 

Issues with the stock acquiring course of action

  • Time-consuming
  • Missing or destroyed merchandise
  • Inaccurate inventory knowledge

Acquiring inventory is not with out its very own unique problems. Let us appear at each individual of these issues and how you can prevail over them.

It is time-consuming

From unloading items to storing new stock, the entire stock acquiring method can be lengthy—especially if you’re receiving many shipments per 7 days. 

If that is the case, decrease the affect it has by possibly selecting stock specialists or scheduling dependable personnel specially to get and manage inventory. This guarantees that product sales associates can aim on serving shoppers, inventory is normally stocked, and your inventory shipments are acquired, accepted, and structured with out disrupting keep functions. 

Lacking or weakened solutions

Stockouts transpire when you never have plenty of stock to fulfill desire. It is a issue shared by most stores amidst ongoing disruption to supply chains.

Adobe noted that purchasers noticed two billion out-of-stock messages in October of 2021, a 250% enhance from pre-pandemic degrees.

Sadly, stock that can make its way into your acquiring space may possibly have been weakened in transit, or be missing fully. Your inventory acquiring system must contain thorough good quality checks to make certain you location damaged goods or lacking objects and can call your provider to choose treatment of it. 

Inaccurate stock information

Stock counts display stock stages for every single product or service SKU, but problems when receiving stock can direct to inaccurate inventory quantities in your stock management program. 

For example, if you purchase 100 items but only see 98 in your POS method, the problem could be that a PO was recognized before guaranteeing it contained the appropriate amount of inventory. The provider only packed 98 items—a oversight that wasn’t noticed by staff members just before they marked the PO as received and arranged the merchandise in the stockroom. 

Make sure your receiving method entails counting every shipment’s inventory and comparing the depend to its PO to avert inventory discrepancies. 

Increase stock obtaining at your shop

It is not just very best-marketing inventory that warrants very careful treatment. By utilizing successful procedures for getting new stock at your retail outlet, you will get items unloaded and prepared for sale whilst making sure inventory levels in your POS system are accurate.

Unify your stock management with Shopify

Only Shopify POS aids you manage warehouse and retail retail outlet stock from the identical again place of work. Shopify instantly syncs stock quantities as you obtain, provide, return, or trade merchandise online or in store—no guide reconciling needed.